![]() User groups will help make your team more efficient. When the time is right, you still have the option to add everyone to a user group with more access. This will prevent the entire organization from seeing things like budgets or sensitive company plans. Then, on any HR pages or spaces, restrict it so only members of hr-team can view it. To do so, add your HR team members to an hr-team user group. If you’re an HR team, you need to protect sensitive information across the organization. Create an HR user group to guard personal information in Confluence Combined with permissions and restrictions, these can be used to determine which pages within Confluence users have access to, and are set by your Confluence administrators. User groups are a bit like labels for users (learn all about how to make the most out of labels in Confluence here). Now what? How do you employ what you’ve learned so far? The key here are Confluence user groups. You’ve been convinced that permissions and restrictions are vital tools in Confluence. ![]() User Groups: Your Key to Smart Permissions and Restrictions This is called “cascading restrictions” and is a great way to restrict multiple pages at once. If you restrict who can view a page, all child pages under it in the page tree will inherit the same restrictions. But knowing you can restrict your content will help you and others overcome the anxiety of creating all your content in Confluence in the first place. Any method of curtailing that freedom would seem to go against its reason for being. This might seem counter-intuitive at first, since the primary purpose of Confluence is collaboration. Permissions and restrictions actually make it more likely that people in your organization will use Confluence. Your personal space with your own notes and to-do list. ![]() If you have a page for what present to get someone for their retirement party, you won’t want them contributing to the surprise party discussion. Internal information not every employee should have access to from day one with the organization. Personal information about employees gathered by the HR department, like addresses and private phone numbers. Work in progress pages, early concept ideas, and any piece of content in a stage where feedback from others might be a waste of their time. The primary reason for restrictions in Confluence is to restrict access to confidential information. Why You Would Want Control Who Can View a Page If you need more information on how to use these features, Atlassian has great guides on both space permissions and on how to add or remove page restrictions. Unlike permissions, by default anyone can restrict a page. Restrictions can be accessed via that little lock in the top right-hand corner of every Confluence page, allowing you to restrict who can view and edit the page. Check out this video on The Best Way to Share Content Outside of Confluence for more information. Y ou can make your space viewable by anonymous users through the space settings. What this means in practice is people outside your organization can view a page if the space admin grants them permission. They can grant or revoke permissions for viewing and editing content in that space.Īdmins can grant access to anonymous users too. Space permissions – individual space admins handle permissions of a single space. Global permissions – site admins who control the organization’s entire Confluence can oversee permissions for who can log in and create new spaces. Permissions are assigned by admins, who are split into two groups: In a sentence, permissions grant or revoke access rights to users via user groups or user-specific settings. What are Permissions and Restrictions in Confluence? Why Confluence user groups are the best way to assign permissions and restrictions across your organization.īest practices for setting permissions, who should be setting them, and when not to use them. What permissions and restrictions in Confluence are and why you should make use of them. If you have Confluence standard or above (in other words, higher than the free tier), you can modify all these options through permissions and restrictions. You may even need to let people outside your organization read the page. Or you might want people to be able to read it, but not edit it. If your page contains sensitive or private information, or even if it’s just not ready yet, you might not wish for other people to see it. This openness is the default option in Confluence for anything you create, but sometimes that’s not what you want. Any page you create can be read and edited by anyone else on your team, which makes for swifter and easier collaboration. One of the greatest aspects of Confluence is how easy it is to share content.
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